Privacy Policy
AP Accounting Services Limited
Last Updated: March 2025
Privacy Policy
1. Introduction
At AP Accounting Services Limited ("we," "our," "us"), we are committed to protecting the privacy and confidentiality of your personal and business information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage our services or visit our website.
This policy complies with the Personal Data (Privacy) Ordinance (PDPO) of Hong Kong and other applicable data protection laws.
2. Information We Collect
2.1 Personal Information
We may collect the following personal information:
-
Full name, contact details (telephone, email, address)
-
Identity verification information (ID card/passport numbers)
-
Business details (company registration numbers, business addresses)
-
Financial information (bank account details, financial statements)
-
Tax identification numbers and related documentation
-
Employment information for payroll services
-
Communication records between you and our team
2.2 Website Usage Information
When you visit our website, we may automatically collect:
-
IP address and browser information
-
Pages visited and time spent
-
Referral sources
-
Device information
3. How We Collect Information
We collect information through:
-
Direct communication when you engage our services
-
Forms completed on our website
-
Service inquiries and consultations
-
Client onboarding processes
-
Cookies and tracking technologies on our website
-
Third parties authorized by you (such as your bank or business partners)
4. Purpose of Information Collection
We use your information for:
-
Providing accounting, taxation, secretarial, and financial consulting services
-
Client identity verification and due diligence
-
Communicating about your account and services
-
Fulfilling regulatory and compliance obligations
-
Processing payments and managing accounts
-
Improving our services and website experience
-
Marketing our services (with your consent)
-
Internal record keeping and administration
5. Legal Basis for Processing
We process your information based on:
-
Contractual necessity to provide our services
-
Compliance with legal and regulatory obligations
-
Legitimate business interests
-
Your consent, where applicable
6. Data Security Measures
We implement appropriate technical and organizational measures to ensure the security of your information, including:
-
Encryption of sensitive data
-
Secure office facilities with restricted access
-
Regular security assessments and updates
-
Staff training on data protection
-
Access controls and authentication procedures
-
Regular backups and disaster recovery protocols
7. Data Retention
We retain your information for as long as necessary to:
-
Provide our services
-
Comply with legal, regulatory, and professional obligations
-
Address potential disputes
-
Maintain accurate business and financial records
Generally, we retain client information for a minimum of 7 years after the end of our business relationship, as required by tax and accounting regulations in Hong Kong.
8. Disclosure to Third Parties
We may share your information with:
-
Regulatory authorities (e.g., Inland Revenue Department) when legally required
-
Third-party service providers who assist in our operations (e.g., IT services, cloud hosting)
-
Professional advisors such as auditors or legal consultants
-
Other entities within our corporate group on a need-to-know basis
-
Prospective buyers in the event of a business sale or merger
We require all third parties to respect the security and confidentiality of your information and to treat it in accordance with the law.
9. International Data Transfers
While our operations are primarily in Hong Kong, we may transfer your data to countries outside Hong Kong if necessary for service provision. In such cases, we ensure appropriate safeguards are in place to protect your information.
10. Your Rights
Under applicable data protection laws, you have rights to:
-
Access your personal information
-
Request correction of inaccurate information
-
Request deletion of your information (where legally permissible)
-
Object to or restrict processing of your information
-
Data portability
-
Withdraw consent (where processing is based on consent)
-
Lodge a complaint with a supervisory authority
To exercise these rights, please contact us using the details provided at the end of this policy.
11. Cookies and Tracking
Our website uses cookies and similar technologies to enhance user experience and collect usage information. You can manage cookie preferences through your browser settings.
12. Children's Privacy
Our services are not directed to children under 18 years of age, and we do not knowingly collect personal information from children.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes through our website or direct communication.
14. Contact Information
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:
Data Protection Officer
AP Accounting Services Limited
Email: info@apgroup.com.hk
Phone: 2547 8298